If someone helps at my booth, how do I account for paying them?
If someone helps at your booth and you pay them, that payment is often recorded as a business expense.
How vendors typically record this
Most vendors record helper payments as:
- Event labor.
- Contract help.
- Temporary assistance.
When compensating helpers or assistants, business owners generally evaluate whether the person is an “independent contractor” or an “employee” based on IRS and local labor guidelines. Because worker misclassification can result in significant penalties, many vendors consult with a payroll professional to determine the correct filing requirements (such as Form 1099 vs. W-2) for their specific situation.
Be sure to note:
- Date.
- Amount paid.
- Event name or purpose.
Important considerations
If someone helps regularly or earns significant amounts over time, additional tax or reporting rules may apply. Keeping accurate records from the start makes year-end easier.
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